Admin Coordinator

Job Description

Calia Technology is looking for an organised, responsible, and detail-oriented Admin Coordinator to join our Service Department and provide essential administrative and coordination support to ensure smooth day-to-day service operations.

The Admin Coordinator will be responsible for managing service-related administrative tasks, coordinating invoicing and delivery arrangements, following up on outstanding payments, and liaising with customers and internal teams.

If you have good organisational skills, communicate well with customers and colleagues, and are comfortable handling multiple tasks, we’d like to meet you!

Key Responsibilities

• Manage service debtors and follow up on outstanding payments
• Prepare and coordinate service-related invoicing
• Coordinate shipping and delivery arrangements
• Liaise with customers and internal teams on service-related matters
• Provide administrative and coordination support to the Service Department
• Maintain accurate records and documentation
• Follow up on service-related administrative matters to ensure timely completion
• Assist the Service Department with other administrative tasks when required

Requirements

• SPM, STPM, or Diploma in Administration, Business, Accounting, or a related field
• 1–2 years of relevant administrative experience is an advantage
• Experience in invoicing, payment follow-up, or debtor management is preferred
• Good communication and customer follow-up skills
• Basic knowledge of Microsoft Office, especially Excel and Word
• Organised, detail-oriented, and able to manage multiple tasks
• Able to coordinate effectively with customers and internal teams
• Responsible, proactive, and able to work independently

Please email your resume to enquiry@calia.com.my if you are interested in the job.

Email Subject: “Resume for Admin Coordinator & <Applicant Name>”

Thank you.

The Management